1 Open Menu

Policies & Procedures

Attendance Questions Please Call (801) 409-0720 (Main Office) 

Consistent attendance is important to a student’s educational success. Parents, if you have any questions or want to know if your child has any attendance credit loss, please call the number above. STUDENTS WILL NOT RECEIVE THEIR PHYSICAL DIPLOMA UNTIL ALL ATTENDANCE CREDIT LOSS IS MADE UP. If your student is absent, please call the school and excuse them. When you call, state your child’s name, grade, reason for absence, date of absence and time involved along with any doctor’s note etc. A 24-hour voice-mail line (801-409-0720) is available to parents for the purpose of excusing student absences. Special arrangements need to be made in the case of prolonged or prearranged absences. A doctor’s statement must be provided if a student misses four consecutive days of school due to illness or any other type of dismissal along those lines; otherwise, the missed days will count against attendance credit. DaVinci Academy is also a closed campus unless paperwork is filled out to leave for lunch (applies only to 10th-12th grade).

Attendance Policy:

  • Absence: A student will be marked absent from class when not in attendance. Five or more absences in any class during any quarter will result in a U for a citizenship grade. Please look on your student’s transcript to see what U’s he or she has to make up. Allowances may be made for prearranged absences. Students experiencing long-term illness under certain circumstances or absences beyond student/family control.
  • Truancy: A truancy is an unexcused absence without parent or teacher/administrative permission. Unexcused absences become truancies. Hall pass infractions, catching students sloughing, leaving school without permission, not checking out appropriately or not checking in when late are all considered truancies. A truancy during any quarter will result in a U for citizenship in the class effected.
  • Tardies: Students tardy five or more times in any class during any quarter will result in a U which also means a loss of attendance that needs to be made up. This can include excused tardies which are typical during the 1st class of each day. Please get your student(s) here on time!

Pre-Arranged Absences

If parents request to have their student excused from school for reasons other than illness or family emergencies, arrangements must be made in advance. Please let the front office and teachers be made aware of the situation so an adequate plan can be in place to keep the student current in their studies. 

School Excused Absence

School activities that require students to be absent from class will be school excused. The front office will be made aware and no truancy will be made.

Student Check-In

Students arriving more than 10 minutes late to any class must check at the front office. Students arriving less than 10 minutes late to any class should go directly to class.

Student Check-Out

Any time a student needs to leave school before the end of the school day, he/she must check out at the Front Office. The school is required by law to have a responsible person approve student check out which we keep record of.

  • Students who leave campus without proper check-out will be given a U.
  • Students who are ill will be sent to the front office and parents will be made aware.

Attendance Credit Make-Up

  • All attendance credit make-up must be pre-approved by Mr. Post or Mrs. Cash.
  • Each U a student has is two hours of community service or 10 dollars to be paid at the front office for the first U.
  • First U is $10 to make up, second is $20, third is $30, and so on is $30 or community service.

Community Service Options

  • Work for a nonprofit, community-based organization (have options on the website (here).
  • Students may not receive pay or any other benefit for hours worked.
  • Students may not work for their employer or a relative.
  •  Hours worked must be documented by date and signed by supervisor. 

Attendance Incentive

Students who have zero absences or tardies for two weeks straight get a U taken off their transcript. To start this incentive, please contact Mr. Post or Mrs. Cash before starting.  

1st Grade - Daily Application

Subtraction with Word Problems

Place Value

Geometry

Fractions


2nd Grade - Daily Application

Regrouping

Time

Money


3rd Grade - Daily Application

Fractions

Multiplication

Division

Measurement


4th Grade - Daily Application

Fractions

Division

Geometry

5th Grade - Daily Application

Dividing Fractions

Algebra: patterns and graphing

Converting units of measure

6th Grade - Daily Application

Equations

Geometry

All employees are trained in the emergency response plan before school begins. Each teacher and staff member is trained in these types of emergencies: Fire, Lockdown, Intruder, Earthquake, Weapons, Sheltering, Medical, Seizure, and Anaphylactic Reaction.  Emergency flipcharts are hung in each classroom by the exit. Along with the flipchart is a clipboard with class rosters,  emergency exit routes, and communication signs (click link).

Each Davinci Academy locations have in place Emergency Response Plans that address emergency situations. These plans are updated annually to address new staffing, student needs, community concerns, new research and input from the local law enforcement personnel. The Emergency Response Plans are broad in their approach in order to respond to the many situations that could arise. The plans include response to:

Preparation, general responses, staff responsibilities, school codes or signals, crisis team membership, evacuation routes and relocation sites, lock-down procedures, public information, communication solutions and procedures, canceling school, media response, early warning signs of violent behaviors, violent behavior prevention, and intervention;

  • Fire
  • Severe weather
  • Earthquake
  • Hazardous Materials/Chemical Spills
  • Weapon in school
  • Bomb threats
  • Intruder/hostage situations
  • Medical emergency
  • Suicide attempt/death

Staff trainings are held annually during faculty meetings to orient employees to their roles and responsibilities in emergency situations. Drills for fire and other emergency situations are conducted throughout the year. Schools collaborate with local law enforcement to hold lockdown, intruder, and active shooter drills, taking into account the age and maturity of students. High school students participate actively in drills to simulate realistic behaviors, and local EMTs and firefighters join as appropriate. At least one non-fire emergency drill is conducted each year before April 30.Each location includes, as part of its regular curriculum, violence prevention and intervention strategies such as anger management, conflict resolution, and respect for diversity and other cultures. DaVinci Academy contracts with both Public and Mental Health agencies to promote safe and healthy environments and to provide crisis counseling when necessary if crisis events occur. All locations have personnel trained in CPR and First Aid to respond to medical emergencies. Updated training is provided annually for these identified personnel. Each location maintains a Crisis Team to coordinate and direct actions during any school crisis in concert with local emergency and law enforcement agencies. Each location has in place school codes for evacuation and/or lockdown procedures as well as identified Relocation Centers where students and teachers are to assemble if an emergency evacuation is required due to an intruder situation or other situations that would require students and staff to leave the immediate school grounds. Each location has a Lockdown procedure including:

  • Code for lockdown and “all clear”
  • Securing of both outside and inside doors
  • Covering windows
  • Positioning of students in the classroom
  • Following instructions of school administration and/or law enforcement. 

Each location directs visitors to the main office for check-in before proceeding into the school. Doors that do not need to be unlocked in order to maintain a flow of students from one building to another for classes are kept locked in order to maintain as much security as possible. 

DaVinci Academy has an identified Public Information process to effectively control information flow and media access, as well as for providing necessary information to the public and to staff and students. School facilities are inspected annually to determine if problems exist which could negatively impact school physical safety and security.

DaVinci Academy works closely with the Ogden Police Department and our State Risk Management Agency to conduct risk assessments at each school, ensuring the safety of students and staff. Policies are in place covering citizenship, civility, drug and alcohol use, student conduct, smoking and tobacco use, possession of dangerous weapons, and student–staff relations. Character education is taught at every school, and counseling and psychological services support school-level interventions, including strategies for violence prevention and intervention. Background checks are required of all employees and regular volunteers. Playground supervision is provided to ensure student safety. School maps and evacuation routes are updated annually and shared with law enforcement. Surveillance cameras are installed in all secondary schools.

Each location maintains emergency phone numbers and addresses to ensure effective communication during emergencies. The Academy also uses 'Parent-Link' to send important notifications and instructions to parents when needed.

DaVinci Academy welcomes parents and community members to share suggestions for improving safety at our schools. You can speak with your school principal, submit recommendations through our website, or call the Executive Administrator.

Kerry Roberts (Board Secretary) – Kerry.Roberts@DaVinciAcademy.org

Simon Post (Executive Administrator) – Simon.Post@DaVinciAcademy.org – (801) 409-0708

Teacher Student Success Act (TSSA)

Lunch Information

Non-Discrimination Statement & Civil Rights - LUNCH

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. A copy of this complaint will also go to:

(1) Simon Post
2033 Grant Ave.
Ogden Utah 84401
Simon.Post@DaVinciAcademy.org

(2) The National School Lunch Program at USBE will also be notified of any complaints.This institution is an equal opportunity provider."

Civil Rights Complaint Form

Unpaid Meal Policy

The purpose of these procedures is to establish consistent meal charging and collection practices across DaVinci Academy. Our goals are to:

  • Maintain a positive experience for students during meal service.
  • Treat all students with dignity and respect.
  • Ensure practices are age-appropriate.
  • Minimize meal charges by encouraging parents to pre-pay for meals.
  • Promote parent responsibility for meal payments and help students develop self-responsibility.

Meal Accounts: Payment in advance for meals enables DaVinci Academy to achieve these goals. Personal check and cash deposits are accepted daily at the schools. For convenience, deposits may also be made by credit/debit card online via the DASA Portal System.

Emergency Meal Service: The Board of Education acknowledges that on occasion, students may forget or lose meal money. In such cases, the student's statement of need shall be accepted and a meal will be made available. School lunch employees shall not withhold a meal, provide an alternate meal, pull a student from the line, ask the student to call his parent or friend, stamp the student's hand, or otherwise call attention to the student who has forgotten or lost meal money. A school lunch employee may remind a student attending a secondary school that his account is in the negative. The cost of the unpaid meal will be charged to the student's account.

Evaluate Individual Circumstances: When a student repeatedly comes to school without a meal from home or money to participate in the school meal program, school administrators should consider if circumstances in the home warrant contacting social workers or Child Protective Services. Frequent requests may indicate the family's need for free or reduced price meals. School administrators may work with the family to apply for school meal benefits. All meals eaten before a free or reduced price meal application is processed and approved are the responsibility of the parent and must be paid for.

Repayment for Meal Charges and Bad Checks: Federal guidelines prohibit the Food and Nutrition operation from writing off bad debts as a result of charged meals. Every effort will be made to collect for unpaid meals. Unpaid meal changes may result in the following:

  • An automated telephone call to the parent.
  • An email sent to the parent.
  • A verbal reminder to student attending a secondary school.
  • School lunch manager contact parents by phone or notes in teacher mail boxes.
  • In case of significant delinquent payments, a letter will be sent home from the Food and Nutrition Department.

Parents are responsible to pay for all of their student's meal charges. All unpaid charges will be added to the list of any outstanding fees or unpaid fines at the end of the school year. Uncollected meal charges shall be handled the same as other school debt.

This institution is an equal opportunity provider and employer.  


DaVinci Academy -- El cobro de comida/s en la escuela

El propósito de estos procedimientos es establecer el cobro de comidas y recaudación de dinero constante en todo el DaVinci escolar. Las metas del DaVinci son:

  • Mantener una experiencia positiva durante el servicio de comidas del estudiante/s.Tratar a todos los estudiantes con dignidad y respeto.
  • Establecer prácticas que son adecuadas a la edad del estudiante.
  • Minimizar el cobro de comidas y animar al padre/s a pagar por adelantado todas las comidas.
  • Promover la responsabilidad de pago de comidas del padre/s y la responsabilidad del estudiante.

Cuentas de comidas: El pago de comidas, por adelantado, permite que el DaVinci alcance estas metas. Se aceptan los cheques personales y depósitos de dinero al contado todos los días en las escuelas. Para la conveniencia, los depósitos pueden además hacerse con tarjeta de crédito o débito a través de la Cuenta del Padre en la página my.DSD

Servicio de comida por emergencia: El Consejo de Educación de DaVinci Academy reconoce que, en ocasiones, el estudiante puede olvidarse o perder el dinero de la comida/s.  En tal caso, se aceptará la declaración de necesidad del estudiante y se ofrecerá la comida. Los empleados del almuerzo escolar no deben dejar de ofrecer una comida, ofrecer una comida alternativa, sacar al estudiante de la fila, pedir que el estudiante llame al padre/s o amigo, poner un sello en la mano del estudiante o llamar la atención al estudiante que se ha olvidado de otra manera o que perdió el dinero de la comida/s. El empleado del almuerzo escolar puede recordar al estudiante que asiste a la escuela secundaria que el balance de su cuenta es negativo. El costo de la comida que no se pagó se cobrará a la cuenta del estudiante/s.

Evaluar circunstancias individuales: Cuando un estudiante viene a la escuela en forma repetida sin la comida del hogar o dinero para participar en el programa de comida escolar, el administrador de la escuela debería considerar si las circunstancias del hogar requieren que se contacte a un trabajador social o Child Protection Services (Servicios de Protección del Niño). La solicitud de comida frecuente pueden indicar que la familia necesita la comida gratis/s o a precio reducido. El administrador escolar puede trabajar con la familia para presentar la solicitud del beneficio de comida escolar. El pago de todas las comidas que se coman antes de presentar la solicitud del beneficio de comida gratis o a precio reducido es de responsabilidad del padre/s y se debe pagar.

Repago por cobros de comidas y cheques sin fondo de dinero: Las pautas del gobierno federal prohíben que la agencia de “Food and Nutrition” (Alimentos y Nutrición) pueda deducir las deudas como resultado del no pago de comidas. Se harán todos los esfuerzos posibles para recaudar las comidas que no se pagaron. El cobro de comidas no pagas puede dar como resultado lo siguiente:

  • El llamado automático al padre/s.
  • Un email (correo electrónico) enviado al padre/s.
  • Un recordatorio verbal al estudiante que asiste a la escuela secundaria.
  • El gerente del almuerzo escolar se comunica con el padre/s por teléfono o envía notas en el buzón de correo de la maestra/o.
  • En caso de no pagar la cuenta en forma constante, se enviará una carta del Departamento “Food and Nutrition” (Alimentos y Nutrición) al hogar.

El padre/s es responsable de pagar todos los cobros de comida/s de su hijo/a. Todo cobro que no se pague se agregará a la lista de cuotas pendientes o multas no pagas al final del año escolar. El cobro de comidas no recaudado será tratado de la misma manera que las otras deudas de la escuela.

Esta institución ofrece acceso de oportunidades de igualdad.

Medical Forms for Parents

Please use these forms if your child has a medical plan.

Parent Opt-Out of State Testing

Appeals Process

Denial of eligibility for a waiver may be appealed in writing to the school principal within ten (10) school days of receiving notice of denial.

Appeal decision - Select School Program

The school shall contact the parent within two (2) weeks after receiving the appeal and schedule a meeting with the school principal to discuss the parent's concerns.

If, after meeting with the school principal, the waiver is still denied the parent may appeal, in writing, within ten (10) school days of receiving notice of denial to the Board of Directors.

Appeal to the Board - Select District

Any requirement that a student pay a fee will be suspended during any period in which the student's eligibility for waiver is being determined or during the time a denial of waiver is being appealed.

School Fee Contacts

School Fee Waiver Manager - Lorie Ross (Office Manager)

School Principal to appeal fee waiver decision:

Teacher licensing in Utah ensures your child's teacher is highly qualified to be teaching your child. Utah State Board of Education allows teacher candidates to become licensed via two ways--University-based program, or an Alternate Pathway to Professional Licensure (APPEL). Candidates can also be licensed via a Local-Specific License that is voted on in a open and public meeting and then approved by the Utah State Board of Education. DaVinci Academy recognizes and hires teacher candidates who are licensed through any of the three pathways allowed for teaching at DaVinci Academy. Once a teacher is licensed, they go from Associate License to a Professional License. Below are the percentages of DaVinci Teachers by each type of teaching license. (Updated August 2025) 

Title IX of the Education Amendments of 1972 (20 USC §1681)

No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance.  

DaVinci Academy Title IX Coordinator
Simon Post
Executive Administrator
2033 Grant Ave. Ogden, UT 84401
(801) 409-0708
Simon.Post@DaVinciAcademy.org


Non-Discrimination Statement

The DaVinci Academy Board of Education does not discriminate on the basis of sex in its programs and activities and is required by Title IX and 34 CFR Part 106 not to discriminate on the basis of sex, including but not limited to such discrimination in employment and in admission.

Notice of this policy shall be given to all applicants for employment, to all employees, and to all employee associations and shall be included in any employee handbooks. Questions about rights under Title IX and about the application of Title IX to DaVinci can be directed to the Title IX Coordinator identified in this policy or to the Assistant Secretary for Civil Rights of the U.S. Department of Education, or both.

34 CFR § 106.8(b)(1)

20 U.S.C. § 1701-21

DaVinci Academy encourages all victims of sex discrimination and persons with knowledge of sex discrimination to immediately report incidents/complaints to the Title IX Coordinator or an administrator. All complainants have the right to be free from retaliation of any kind. Complaints relating to sexual harassment (one form of sex discrimination)  or other types of sex discrimination or any other type of discrimination may be addressed through Board Policies 109 and 118.  The grievance procedures are spelled out in Policy 118 and anyone can use the "Report an Incident or Grievance" via the online reporting link to report any form of harassment.

Resources